My email is killing me. My work account currently has 263 unread emails in it. How is that even possible? The whole first screen of 30 emails only has two unread emails--one from a digest listserv I mostly delete (guiltily) unread every day, and one a Twitter notification. Where are the rest of them? Who are they from? They are hidden among the 1487 other emails sitting there in my inbox. That's a crazy, unreasonable number of emails to have hanging around, read or unread, in an inbox.
Then my other account. There's another 162 unread missives sprinkled amidst the 575 total messages there. A lot of those should have come and gone through my work account, but didn't because there was a week there where my email wasn't working at the office and so ...
Oh hell. It's 6:30 in the morning and I'm feeling exhausted and defeated already.
This email lunacy has to stop.
A lot of this I've done inadvertently to myself. The Facebook and Twitter notifications. Marketing emails from Apple and Hootsuite and The Gap and Old Navy and Lululemon and Barefoot Yoga. I signed up for most of that, I guess, but now I'm drowning. Why am I still getting email from the makers of EndNote? I don't even use EndNote. Other software vendors keep bugging me to upgrade, and I just want to hide under my bed. Stop sending me email, Adobe! And I'm looking at you, too, Screenflow!!
I have a lot of text-messagy emails from my husband and my sister that I never seem to delete. That clogs stuff up, too. Oh, and a million HuffPo and NYT and Globe and Mail articles I email to myself from my phone late at night, so I'll remember to add them to my online bookmarking service from my computer. I just checked and there are 83 messages from myself sitting in my inboxes. Oh God, *I* am the problem.
But there are other problems.
Student emails. I'm teaching a total of 40 first years and 16 grads right now, and I'm on the committees of or supervising another 7 graduate students. It's paper-writing, grant application reference letter, proposal-writing, thesis drafting time. These emails require my attention, and then my action, and many of them have lots of links or documents in them I need to keep. Meetings I need to schedule. Things I have to keep thinking about and things I have to do. I'm not sure how to make this any better. It's obviously much better to hear frequently from my grad students than to never hear from them. And some of my graduate assignments require students to meet with me. I really push my first years to send me messages through the LMS, but since that software's email is so awkward and awful, I get them all forwarded to my university account and often reply from there as well, so it's not much help. Except at least they have a uniform subject line so I can find them later if they fall through the cracks now.
University emails. If I get one more cryptic memo written for the pleasure of the sending department rather than to meet the needs of the intended recipient, I'm gonna punch somebody, I swear. Noon hour concerts. Talks on medieval political science. Internal marketing about our vision our logo our new revenue generating graduate programs. Memos about plagiarism, about copyright, about religious accommodation for exams. Emails about software updates for machines I don't use; emails about machine downtime for software I don't use. Emails warning about email viruses. Emails announcing hirings and retirements and deaths and births. Imprecations to read all these emails more carefully. Reply-alls to the entire faculty of arts, then reply-all apologies to the entire faculty of arts. Some of this (a vanishingly small amount) is important but the sheer volume of completely irrelevant and uninteresting stuff is killing my will to live. Would the institution ever have sent me this many paper memos? Never. And what's worse? Colleagues who receive these mass mailouts AND FORWARD THEM TO ME AGAIN. Now I've received an irrelevant email twice. Awesome.
The one-offs. These I feel the worst about, because they are important. But they are also unique and require thought and so I put off dealing with them, and because they are unique, I then forget about them. They get buried in the avalanche and by lunchtime tomorrow? Three screens down, utterly neglected. Cold-call networking emails from fascinating people. Calls to review. Conference calls sent to me especially. Potential students currently at other institutions. Blog readers with questions. These all keep me awake at night--because that's when I suddenly remember them, at 3am, when I have to pee.
I easily spend over an hour every day--sometimes significantly more--just dealing with my email and the stuff in it. And then every couple of months I have to spend most of a day mucking it out. It's awful. This feels like a terrible waste and a terrible burden and just generally inefficient and wrong.
I'm subscribing to the email charter. Have you read it? You should. There's some pretty sensible stuff in there. Do you think it could work, in a university context? Are you overwhelmed by your email?
Just please don't ask me how many web browser windows I have open on my desktop right now. Or when I turned into Andy Rooney.